The Commission shall adopt rules and regulations for the conduct of its business, subject to the approval of the City Council. A majority of the membership shall constitute a quorum for the purpose of transacting business. Action by the Commission shall be by majority vote. A tie vote on a motion to approve shall constitute a failure of the motion.
Each December, the Planning Commission shall elect from among its members a chair and vice chair. Such officers shall occupy their respective offices beginning January 1st of the following year. Members serving part or all of a one-year term as chair or vice chair shall be eligible for election to one additional consecutive one-year term at that officer position, for a maximum of two consecutive one-year terms.
A commissioner elected to serve two, consecutive one-year terms as vice chair or chair would, the following year, be ineligible for election to that same officer position. Following one year of ineligibility, the commissioner would again be eligible for election to that same position.
A commissioner elected to serve two, consecutive one-year terms as vice chair or chair and then two, consecutive one-year terms in the other officer position (four consecutive years total) would, the following year, be ineligible for election to any officer position. Following one year of ineligibility, the commissioner would again be eligible for election to either officer position.)
The City Planner, or his duly authorized representative, shall serve as executive secretary of the Commission, and shall be responsible for all records. All meetings of the Board shall be subject to the Open Public Meetings Act. The Commission shall keep minutes of its proceedings and such minutes shall be kept on file in the office of the City Clerk.
The Planning Commission shall provide an annual report to the City Council on its activities for the previous year and make special reports as necessary in response to specific Council requests.
The City shall provide the Commission with necessary administrative support and expense budget as needed to perform the function described by this chapter.